Specialist - Financial Compliance
We are searching for an experienced Specialist - Financial Compliance at our Main Campus.
Primary Duties and Responsibilities:
This position, which reports directly to the Controller, will be responsible for performing a variety of assignments related to processing of business transactions, processing disbursement vouchers including travel reimbursements, purchase orders, account reconciliation, review and reconciliation of P-Card and Travel Card transactions, and other functions to support the Business Office. The position’s responsibilities will include review of travel documents for proper documentation and compliance with all policies and regulations; preparation and delivery of campus departmental training on compliance matters and the Banner Finance system; and other duties as assigned by the Controller and the Vice Chancellor for Finance.
Essential Duties and Responsibilities:
· Serve as Program Administrator for both the Travel Card and Procurement Card (P-card) programs. Duties include, but are not limited to: final review and approval of card expenses incurred by accountholders to ensure compliance with State and College policies, final review and approval of monthly statement reconciliations, monitoring outstanding transactions and monthly statement reconciliations and follow-up with accountholders/approvers as applicable for completion, preparation and submission of monthly compliance certifications to the Louisiana Department of State Travel, ensure required annual training completed by accountholders and approvers, maintain database of current accountholders and approvers, analyze and adjust spending limit for accountholders as appropriate.
· Perform thorough compliance review of all travel requests and reimbursement claims for compliance with all policies and regulations prior to submission to Accounts Payable for payment.
· Maintain a current, in-depth knowledge of all regulations applicable to travel and must collaborate with the Facilities Department to ensure that the College is in compliance with all state vehicle usage regulations.
· Interpret Louisiana Department of Administration policies and procedures and provide information to staff and faculty on travel/purchasing policies and procedures, consulting with the Louisiana Department of Administration Travel and Procurement Offices as necessary.
· Complete and/or review business transaction documents (i.e., requisitions, disbursement vouchers, travel authorization, expense forms, and Purchasing Card transactions) for compliance with College, State and other applicable policies and procedures including business purpose, appropriate use of funds, correct coding, available funds, and proper supporting documentation.
· Maintain a current, in-depth knowledge of all regulations applicable to procurement and collaborate with faculty and staff to ensure all requests are compliant.
· Communicate effectively with faculty, staff, and student travelers in order to request required documentation and justification for reimbursements.
· Identify potential issues with requested purchases/reimbursements and correct them within policy guidelines.
· Monitor and maintain personnel information in online travel request/reimbursement system, Chrome River.
· Assist in development of training materials and conduct training sessions for campus departmental personnel. Topics to include travel/procurement card regulatory compliance; Banner Finance system features and use; and other subjects as assigned.
· Assist Procurement Specialist in processing payments for Accounts Payable.
· Assist in monitoring and recording payments for public works contracts and reconciling retainage accounts monthly.
· Assist in drafting and monitoring contracts and agreements entered into by the College. Contracts and agreements include, but are not limited to: personal, professional, consulting or social services contracts; public works contracts; cooperative endeavor agreements, interagency agreements, memorandums of understanding.
· Support the accounting and control function by performing account analysis and reviews, account reconciliations, journal entries, and internal and external reporting.
· Assist the Controller with providing information to the external auditors to facilitate timely completion of the audit. Prepare schedules, reports, and reconciliations requested by the audit team in a timely and accurate manner. Address audit questions and provide comments in a timely and professional manner.
· Perform any other duties assigned by the Controller or Vice Chancellor of Finance.
· Associate’s degree in Accounting or related business field
· 3 years of progressively responsible experience in an accounting, auditing or similar position.
· Bachelor’s degree in Accounting or related business field
Required Knowledge, Skills and Abilities:
· Outstanding organizational and time-management skills, and the ability to manage multiple complex projects simultaneously.
· Excellent analytical skills and the ability to resolve problems creatively, using sound judgment while staying within policies.
· Proficiency in MS Office Suite, particularly Outlook, Word, and Excel, with the ability to quickly learn and use new software programs with minimal supervision and training.
· Ability to work effectively within a team environment as well as independently.
· Excellent interpersonal skills and the ability to communicate effectively and work collaboratively with diverse groups of faculty, staff and students.
· Attention to detail, ability to process and follow complex verbal instructions, and commitment to quality of output.
· Thorough working knowledge and consistent usage of professionally appropriate grammar, spelling, and punctuation.
· Ability to perform the essential duties of the position within time constraints and through multiple interruptions.
· Ability to be forward thinking and anticipate problems and solutions.
Physical Requirements / Efforts:
In order to comply with the requirements of the Americans with Disabilities Act, all employees are asked to read and acknowledge the information below:
· Use a computer for composing, storing, and retrieving information.
· Communicate clearly and concisely, both verbally and in writing.
· Perform basic mathematical computations needed to complete assignments.
· Read and interpret computer printouts and numerical data which may be in very small print.
· Plan, organize, and prioritize job duties in order to meet deadlines.
· Reach, stoop, kneel, and crouch as required for filing and storage of office supplies and other work-related equipment.
· Lift and move items weighing up to 20 pounds.
· Work a regular Monday through Friday schedule of eight hours per day and occasional weekends and overtime as may be required.
Reasonable accommodations may be requested and made to enable individuals with disabilities to perform the essential job duties.
Employment Type: Regular
Contract Length: 12-month
Our company provides equal employment opportunities (EEO) to all employees and
applicants for employment without regard to race, color, religion, sex, national origin, age, disability or